2015년 8월 24일 월요일

HKM Parish new Church Building Project Kick-off meeting

Meeting minute

1. Date and place: 11:00-12:30 Aug 20, 2015 Convent Room B at HKM Parish

2. Participants: Dr. Kim, Joseph Kim (Parish Council Chair), Andrea Choi and Boniface Kim (Lay Corporators), Teresa Kim (Financial Council Representative), Joseph Yi and Andrea Jung (Building Committee); and Matt Regan (PM of the DFM), Total 7 persons

3. Prayer: Fr. Kim

4. Introduction of participants

5. Modified plan presentation by Yi (Attached as an appendix)

6. Discussions
A. Regulation environments has been changed many times: Codes have been changed 3 times since 2008, for an example energy conservation (roof insulation requirement was R13, but now R19, triple pane glass is required if a certain conditions met. Church location is same as the original plan.
B. Design build is feasible, but requires special permit,
C. Updated business plan is needed, and it is subject to reviewed since the Archdiocesan leadership has been changed since the approval.
D. The business plan may include the financial plan, the strategic evangelization, and the regional cluster planning,
E. Fr. Kim will send a letter with updated master plan, requesting permission to start the schematic design (9th step of the procedure) and the design build; and plan to apply inter-parish loan,
F. Fr. Kim will meet both of Bishops to report and to explain the new project,
G. Members will assist Fr. Kim to prepare updating the demographics, and above (B and C) items,
H. It is very important to keep time schedule,
I. Matt will provide sample letter and business plan to help us to develop our own,
J. Expected (optimistic) time table
Sep 2015: Fr Kim meets Archbishop and get approval to proceed,
To cut PO for the Schematic design: Oct 15
Schematic design done: Feb 16,
Design development: June 16
8 month from permission, if lucky.
Building Approval: Mar 17
Grading permit: Apr 17
15 months construction
Dedication: Aug 18

7. Adjourn: 12:30







Appendix
HKM Parish new Church Building Project Kick-off meeting
Aug-20-2015, HKM Parish

1. Summary:
The HKM Parish has decided to continue the new church building project (building project) of which the masterplan had been approved by then Archbishop Most Rev. O’Brien, 5 years ago (June 28, 2010, MP #2114.0900.08.) This project has been paused due to the potential financial burden to the parishioners, however, the Parish decided to resume the project since the change of the environments: improved financial situation (cash assets 3M to 3.5M) and modest modification of the project (from 5.5M to 3.5-4.5M.), cash deficiency from 2.5M to less than 1M. This plan is essentially the modification of the approved plan to fit our needs and budget. It is very feasible and has room to expand in the near future, when the expansion is needed.

2. Goals of this meeting
* To Report to Archdiocese that the project has been resumed, officially
* To Learn what is the next step towards the new building

3. Brief History:
-2007: Parish building Renovation committee
-Feb. 2008: RFP for Master Plan
-Mar 2008: Cho Benn Holbeck Assoc. Inc
à MP Report, Plans A, B and E recommended
àThe Committee decided to build new than to renovate
-June 28 2010: Master Plan (plan E) conditionally approved by the
Archdiocese.
A. Storm water management
B. A hazardous material survey
C. Updated demographic information and information needed for an annual consolidated report.
-Project on hold due to potential financial burden of parishioners
-Oct 12 2014: A committee for parish remodeling (independent group) was formed to consider some renovation needs such as stained glass, expansion of a parish hall (Bleu Room) and more
> Same conclusion as year 2008: to build new (Jan 2015)
Jan 25 2015: Parish Council approved new building plan.
Mar – Jul 2015: New building committee was formed and decided to go with modified Plan E.
Aug 20 2015: Kick-off meeting for resuming the project

4. Brief of original plan E
Demolition 10,000 sq ft of convent, 6,300 sf Classroom wing +
New Construction 16,680 sq ft
Total construction 16,680 sq ft Construction
Cost $5.49M ($329/sf)



5. Briefs of modified new plan
Demolition 10,000 sq ft of convent
Renovation minor.
New Construction 10,000 sq ft (+basement 4000 ft shell only)
Total construction 10,000 (+4000) sq ft
Construction cost: 3.5M (+0.5M), $350/sq ft, $125/sf for basement plan
Design Concept: All of the pews are closer to the sanctuary.













6. Conditions considered
A. Storm water management: One of the Building Committee members, a civil engineer, contacted the county and got a few options. None of the options requires significant budget: all less than $50k.
B. A hazardous material survey: Will start on OK from the dioceses
C. Updated demographic information and information needed for an annual consolidated report: Will provide on OK from the dioceses


7. Design Build preferred
To estimate the accurate cost to avoid uncertainty in the cost.
If cost becomes beyond consensus among parishioners, we need to bring exact amount to discuss.


8. Financial plan
As shown in the table, total cost of the project is expected to be no more than $4.5. It is expected that $0-$1M more money is needed. No fund raising campaign is planned for now. It is only possible, when the cost estimation becomes final. As a worst scenario, by not considering the campaign, the loan amount may be paid off less than 10 years, by paying $100k/yr, which is typical surplus per year of our parish.
Conclusion: Very safe and feasible plan

9. Question/Discussions
A. Can we continue the existing project?
B. Is the design build allowed option?
C. What are we missing?
D. What is the next step?

Starting from Business plan, since leadership plan
Codes have been changed 3 times since 2008, such as energy; for example roof is R13 to R19, glass triple pane.
Location is fine
Update masterplan
Letter: Start schematic design Requesting permission to start
Design build
Inter-parish credit loan
Business plan: Financial plan, Strategic evangelization, Regional planning clusters,
Schedule, budget plan, Financial proforma
Soon: Father meet, approval
Schematic :Oct 15
Schematic design done: Feb 16,
Design development: June 16
Building Approval and : Mar 17
Grading permit: Apr 17
15 months construction
Dedication: Aug 18
More seats
Fr Kim prepares a meeting with th4 bishop and the archbishop
8 month from permission, if lucky.
Design build requires special permission.
Demographical.

2015년 8월 6일 목요일

건축위원회 16차 회의자료

2015년 8월5일 (수요일)
장소: 주일학교 교실

8시 5분 회의 시작

1. 참석자: 김스테파노, 정안드레아, 김요셉, 황요셉, 김안드레아, 강토마스, 강그레고리오, 이요셉 (이상 8명)

2. 지난 회의록 검토:

3. 각 소위별 보고
건축 소위: 건물 모델
*토의 내용 뒤에 첨부
1층안과 2층 성가대 안은 보고 내용, 지하실은 추후 계속 논의키로
행정 소위: 필요한 방의 수요 조사에 관한 내용, 황요셉님이 수요 조사 후 보고하기로 함
희망방과 기타 다른 방의 개선 작업은 사목회 시설 분과 사업으로 추진하기로 함

기획재무 소위:
홍보 소위: 본당의 날 행사, 토의 내용 뒤에 첨부



4. 다음 기도 순서: 이병용, 강토마스, 김안드레아,김스테파노,박미카엘라, 공마리아,
*다음 주부터 김안드레아 기도문 사용하기로 함

5. 다음 모임: 8월19일 (수요일) 8시에 뚜레주르에서 만나기로 함

9시 40분 회의 모두 마침





건축 소위 보고
건물 개념 요약 및 최종

1. 지상 1층 ~ 10000 sq ft (9000 sq ft, if it is needed)
성당
사무실
(화장실)
지하 계단: 공간만 마련하고 만들지는 않음
엘리베이터: 공간만 마련하고 만들지는 않음

2. 지하 1층 shell (minimum construction) 4000 sq ft à 이견이 있어서 추후 논의키로 함

3. 성가대를 위한 2층: 최소한의 공간, 최대 50명 이내 앉을 수 있는 공간
층계는 성당 내에 à 50명은 출입구가 2개 이상 있어야 하므로 45명으로 미세 조정할 필요 있음, 베란다 형식의 시공 가능.

4. 희망방을 3개로 분할하는 공사 및 기타 다른 방을 개선하기로 함.
유아방도 일부 개선하기로 함
* 희망방 등 분할 공사는 시설분과 사업으로



홍보 소위 보고: 본당의 날 행사 관련
1. 구건물 이름 공모: 소공동체 단위로 공모.
소공동체장께 홍보 à 횡요셉님이 주중에 연락하기로 함
주보에 공지가 나기 전에 알리는 것이 바람직
이번 주부터 8월 23일까지 공모
8/30 미사 후 부터 시작해서 9/20 본당의 날 당일까지 투표
결과는 성가 대회에서 발표

2. 기도 봉헌은1000피스 퍼즐
새 건물 스케치가 필요
본당의 날에 시작해서 연말까지 50만단을 봉헌
퍼즐 한피스에 500단 à 피스당 기도가 너무 많은 것이라면 더 큰 퍼즐을 고려